Swarland Village Hall Website Privacy Policy

The Swarland Village Hall website is published and maintained by the Swarland Village Hall Management Committee (The Committee). This privacy policy will explain how The Committee uses the personal data we collect from you when you use our website.


What data do we collect?

  • Personal identification information (name, email address, phone number, etc.).
  • Details of events and bookings when the village hall is hired (for wedding receptions, entertainment, or other events).

How do we collect your data?

We collect data and process data when you:

  • Enter contact information using the Contact page on the Swarland Village Hall website.
  • Voluntarily complete the Village Hall hire forms which can be downloaded from the website.
  • Use or view the website via your browser’s cookies.
  • Contact members of The Committee by telephone or email with queries about Village Hall events, classes, or bookings.

How will we use your data?

The Committee collects your data so that we can:

  • Process your queries and manage your hall hire arrangements.
  • Contact you by phone, surface mail or email.

How do we store your data?

The Swarland Village Hall Management Committee has an Authorised Representative who securely stores your paper records in a locked filing cabinet. Electronic records and data are stored on a password protected computer.

The Committee will keep your paper records and electronic data for 5 years. Once this time period has expired, The Committee’s Authorised Representative will shred your paper records and permanently delete your electronic data from computer storage.


The Committee does not use your personal information for marketing activities like mail shots or targeted promotions.

You have the right at any time to stop The Committee from contacting you or passing your data to other parties.

What are your data protection rights?

The Committee would like to make sure that you are fully aware of all of your data protection rights. Every website user is entitled to the following:

The right to access – You have the right to ask The Committee for copies of your personal data. We may charge you a small fee for this service.

The right to rectification – You have the right to ask that The Committee correct any information you believe is inaccurate. You also have the right to request The Committee to complete any information that you believe is incomplete.

The right to erasure – You have the right to request that The Committee erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that The Committee restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to The Committee’s processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that The Committee transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.


Call us on: 01670 787 916 (Bryan Stanley)

Or write to us:

Bryan Stanley, Field House, Studley Drive, Swarland, Morpeth, Northumberland, NE65 9JT

What are cookies?

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our website, we may collect information from you automatically through cookies or similar technology

For further information, visit

How do we use cookies?

The Committee uses cookies in a range of ways to improve your experience on our website, including:

  • Keeping you signed in
  • Understanding how you use our website
  • Measuring the number of visitors using the website

What types of cookies do we use?

There are a number of different types of cookies, however, our website uses:

  • Statistical information cookies – The Committee uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address.
  • Session cookies – The Swarland Village Hall Website is hosted by and built using the WordPress Content Management System (CMS). The WordPress CMS uses session cookies to record users’ login details and system preferences for a limited period.
  • Comments cookies – WordPress also creates comments cookies to temporarily store basic details of users who leave messages on pages with the comments feature enabled.

How to manage cookies

You can set your web browser not to accept cookies. The link below provides detailed instructions on how to disable cookies in many of the most popular web browsers. Please note that some of our (and other) website features may not function with cookies disabled.

If you would like to adjust your cookie settings, use this link to the article “How to Disable Cookies”.

Privacy policies of other websites

The Swarland Village Hall website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy

The Committee keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 19 August 2021.

How to contact us

If you have any questions about The Committee’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at:

Call us on: 01670 787 916

Or write to us at: Field House, Studley Drive, Swarland, Morpeth, Northumberland, NE65 9JT.

How to contact the appropriate authority

Should you wish to report a complaint, or if you feel that The Committee has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office (ICO).


Phone: 0303 123 1113

Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF